Institutional Withdrawals

Basic information

  • Owner(s):
  • Applies to:
    • Current Students
  • Approved by:
    • Office of Financial Aid, Office of Financial Services
  • Last updated: July 25, 2019

How discontinuing enrollment at Calvin affects tuition charges and financial aid.

Students considering dropping a class(es) or withdrawing completely are encouraged to contact the Financial Aid Office to evaluate the impact this decision will have on tuition, room & board charges and existing financial aid.

Definitions:

  • Withdrawing means the student will no longer attend any classes for the given term.
  • Dropping a class or classes means the student will no longer attend one or more classes but remains enrolled in other classes for the given term.
  • Refund Schedule is the percentage of original tuition refunded based on the date of the dropped class(es) or complete withdrawal.  Calendar days begin the first day of classes.
    • Fall or Spring term
      • Calendar days 1-10 100%
      • Calendar days 11-24 80%
      • Calendar days 25-31 60%
      • Calendar days 32-38 40%
      • After 38 calendar days 0%

    • Summer Term—3 or 4 week classes
      • Calendar days 1-2 100%
      • Calendar days 3-4 50%
      • Calendar days 5-6 25%
      • Calendar days 7+ 0%

    • Summer Term—8 week classes
      • Calendar days 1-7 100%
      • Calendar days 8-15 60%
      • Calendar days 16+ 0%
  • Room & board charges — prorated based on the amount of time the student is on-campus for the given term. For refund purposes the first calendar day is the earliest day on which rooms are available for occupancy for the applicable semester.
    • Fall or Spring term
      • Calendar days 1-10 90%
      • Calendar days 11-24 70%
      • Calendar days 25-31 50%
      • Calendar days 32-56 30%
      • Calendar days 57-75 10%
      • Calendar days 76+ 0%
  • Other charges — laboratory fees, art material fees, application fees, and health insurance fees or other fees not listed here are non-refundable.

Process when a student drops a class(es):

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Process when a student withdraws completely from all classes:

Students who withdraw completely before completing 60% of the semester will have their financial aid eligibility for the semester reevaluated based on revised tuition charges and length of time enrolled. Students may be required to return a portion of the aid they originally received to the appropriate federal, state or institutional program (see Calvin’s Return to Title IV Funds policy for greater details.).

Program specific details regarding returning federal, state or institutional funds for students who withdraw completely:

  • US Department of Education Federal (Title IV) Aid — If a student withdraws completely before completing 60% of the semester, Calvin will determine the percentage of federal aid the student has earned.  The percentage is determined by dividing the total number of calendar days in the semester into the number of calendar days completed as of the withdrawal date.  Any unearned aid must be returned.  For greater detail please read Calvin’s  Return to Title IV Funds policy.
  • State of Michigan Aid — Eligibility for a state of Michigan award is based on a student’s enrollment on the 10th day of the given term.  Any adjustments to enrollment after this date will not impact the state award. 
  • Institutional Aid — For students withdrawing completely a revised tuition charge will be calculated (if applicable) based on the withdrawal date as indicated above. If needed, reductions in institutional aid are calculated based on the ratio of original tuition charged and final, actual tuition charged. 

If tuition, room and board recalculations result in the student owing Calvin, the student should work with the Financial Services Office to pay the remaining amount as quickly as possible. If the student is owed a refund, the Financial Services Office will issue a check or EFT to the student for the amount of the credit balance. 

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